Issue Rationale for renewals as required per FS 287, DOE 6A-1.01 and School Board Policy

a.  Fire Extinguishers Inspection / Repair / Recharging / Installation and Kitchen Systems Inspections / Repair Bid  #08-MA-284.  Contract Period is October 16, 2009 through October 21, 2010.  This is the third renewal.

b.  Carpet, VCT, Sheet Vinyl & Vinyl Base County-Wide Bid #08-MA-283.  Contract Period is October 16, 2009 through October 21, 2010.  This is the third renewal.

c.  Gasoline, Diesel, Heating and Emergency Generator Fuel Bid #06-SCH-93.  Contract Period is November 20, 2009 through November 18, 2010.  This is the final renewal. 

d.  Subscription Services County-Wide Bid #09-SCH-84.  Contract Period is November 19, 2008 through November 17, 2011.  This is a 3 year contract.

Extend renewals as follows:

a.  Fire Extinguishers Inspection / Repair / Recharging / Installation and Kitchen Systems Inspections / Repair Bid #08-MA-284 - To:

·               Fire Fighters Equipment Company

b.  Carpet, VCT, Sheet Vinyl & Vinyl Base County-Wide Bid #08-MA-283 - To:

·               Teal Tile and Carpet

c.  Gasoline, Diesel, Heating and Emergency Generator Fuel Bid #06-SCH-93 - To:

·               Gate Petroleum

d.  Subscription Services County-Wide Bid #09-SCH-84 - To Release:  EVA Subscription Services

·               Award To:  W.T. Cox Subscription, Inc., 201 Village Road, Shallotte, NC  28470 

a.  Fire Extinguishers Inspection / Repair / Recharging / Installation and Kitchen Systems Inspections / Repair Bid #08-MA-284:  Estimated $50,000.00

b.  Carpet, VCT, Sheet Vinyl & Vinyl Base County-Wide Bid #08-MA-283:  Estimated $260,000.00

c.  Gasoline, Diesel, Heating and Emergency Generator Fuel Bid #06-SCH-93:  Estimated $1,700,000.00

d.  Subscription Services County-Wide Bid #09-SCH-84:  Estimated $26,000.00

Dr. George F. Copeland, C.P.A., Assistant Superintendent for Business Affairs

Data Source:  Nancy Racine, Director of Purchasing, Accounts Payable and Materials Management